Conference Booking Terms and Conditions
All events organised by the Conference Collective Ltd, on behalf of our clients, are subject to the terms and conditions set out below. Bookings should be made on the registration platform (one registration entry per delegate).
Our contract with you
1.1 Submission of your booking is an offer which will be acknowledged in writing by the Conference Collective Ltd on behalf of the organisers, (‘Us, Our, We’). Acceptance of the booking will only take place if so agreed by Us and not until receipt of cleared funds (if applicable) for the Event, and when We have specified this in writing. This will form the ‘Agreement’ between us.
Data Protection and Cookies
2.1 We will only ever gather and process your personal data (including any special category personal data) provided on the registration form, in order to ensure that necessary arrangements are made for you in relation to the Conference and in accordance with the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018). This may include passing such information to the operators of the venue and hotels and to publishers of conference proceedings or abstracts, for the purposes required for the Conference. It remains your responsibility to advise Us of any dietary and/or access requirements that you may have.
Events Outside of Our Control
3.1 It may be necessary for reasons beyond our control to alter the content and timing of the Conference, the identity of the speaker or the date or the venue. In the unlikely event of the Conference being cancelled, your registration fee will be transferred to the next suitable event, if applicable (except in circumstances as set out in clause 4.4 below), but we will not be liable to you for any other costs or losses, whether direct or indirect.
3.2 Should We be unable to perform any obligations under this Agreement due to causes or circumstances beyond Our reasonable control, including any Act of God, war or threatened war, terrorism or threatened terrorism, fire, epidemic or pandemic, flood, drought, strike, lock out or actions of the venue/hotels, We will not be liable to you for this.
Cancelling your booking and refunds
4.1 If you wish to cancel your booking, you must inform us at firstname.lastname@example.org in writing, immediately.
4.2 No refund will be made to those registrants who have booked and paid for the event but who are unable to attend on the day, for whatever reason. However, substitutes may be made, provided that a name is sent in writing to us prior to the event.
5.1 This Agreement is subject to the laws of England, and it is agreed that the courts of competent jurisdiction shall be the English Courts.